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<p><b>Benefits:</b></p><ul><li><b>Service Fee: ₱35,000 PHP per month (depending on experience)</b></li><li>Location: <b>Remote</b> – Philippines</li><li>Job Type: <b>Full-Time</b> | <b>Day Shift</b> (Sydney, Australia Time Zone)</li><li><b>28 days of paid time off</b> per year</li><li><b>HMO coverage</b></li><li><b>Performance-based annual incentive</b></li><li>Clear path for <b>career growth and development</b></li></ul><p><br><strong>Essential Requirements:</strong></p><ul><li>Strong attention to detail is required. Knowledge of contracts of sale is an advantage.</li><li>Proficiency in CRM systems (preferably HubSpot and DocuSign) and file management tools.</li><li>Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable.</li><li>Ability to work with the <strong>Zoom camera open during shift</strong></li></ul><p><strong>Note:</strong> To save your time and ensure the best fit, please <strong>apply only if you meet the essential requirements listed above</strong></p><br><strong>About the Role </strong><br><br>The Contract Specialist Administrator plays a pivotal role in supporting the end-to-end contract process between Outsourced Pro Global Ltd, our members, and developers. This administrative professional ensures accurate documentation, timely communication, and smooth coordination of contract-related tasks, contributing to an efficient and compliant property transaction experience. <br><br><strong>Key Responsibilities</strong><br><br><strong>1. Contract Communications & Deposit Information</strong><ul><li>Monitor and manage the Contract Management Inbox daily, actioning all incoming communications in a timely and professional manner.</li><li>Issue Balance Deposit Information (BDIs) via email to members who are awaiting details necessary to complete contract deposit payments.</li><li>Follow up with members as required to ensure payments are made within contractual timelines.</li></ul><br><strong>2. Contract Administration</strong><ul><li>Facilitate and verify the signing of contracts by both members and developers.</li><li>Accurately record contract signing dates and status updates within HubSpot CRM.</li><li>Save executed contracts and related documents to the appropriate HubSpot Drive folders, maintaining version control and compliance standards.</li><li><strong>Deposit Receipts & Financial Recordkeeping</strong></li><li>Collect transfer slips and deposit receipts from members and developers.</li><li>Ensure all financial documents are correctly named, stored, and logged in the HubSpot system for traceability and audit purposes.</li></ul><br><strong>3. Data Entry & Notation Management</strong><ul><li>Transpose and update critical contract notations from internal matrices into the HubSpot CRM.</li><li>Maintain data integrity and ensure all necessary fields are completed for visibility across internal teams.</li></ul><br><strong>4. General Administration & Stakeholder Support</strong><ul><li>Perform general administrative duties to support internal departments, including Member Care, Legal, and Finance.</li><li>Provide timely updates to relevant stakeholders on the progress of key contract tasks and identify issues requiring escalation.</li><li>Proactively contribute to process improvements and support documentation enhancements where necessary.</li></ul><br><strong>Key Skills & Attributes</strong><ul><li>Strong attention to detail and accuracy in data handling and document management.</li><li>Proficiency in CRM systems (preferably HubSpot) and file management tools.</li><li>Excellent written and verbal communication skills.</li><li>Organised, deadline-driven, and capable of managing multiple priorities.</li><li>A proactive team player with a collaborative approach to administrative support.</li></ul><br><strong>Experience & Qualifications</strong><ul><li>Previous experience in contract administration, legal support, or real estate transaction coordination is highly desirable.</li><li>Familiarity with property or investment industry processes is advantageous.</li><li>Competency in using digital platforms for workflow and document control.</li></ul><br><strong>Working Conditions</strong><ul><li>Offshore, full-time role working Monday to Friday during Australian business hours (AEST/AEDT), aligned with departmental operations.</li><li>A stable and reliable internet connection is mandatory to ensure uninterrupted access to business systems and communication platforms.</li><li>Continuous presence in the team Zoom room is required during working hours to enable live collaboration, cross-functional support, and transparent communication.</li><li>The role is to be performed from a professional, distraction-free home office environment that supports video conferencing and consistent work output.</li><li>Occasional extended hours may be required during peak contract periods or when urgent support is needed by stakeholders.</li></ul><br><strong>Technical Requirements:</strong><ul><li>Windows 11 operating system or MacOS 13+</li><li>256GB Storage space - minimum</li><li>8-16GB RAM - minimum</li><li>Dual Core CPU - minimum</li><li>Camera: HD Webcam (720p)</li><li>Headset: Noise canceling (preferably)</li><li>Internet Speed: 50 Mbps - minimum</li></ul><br><strong>About Us</strong><br><br>Outsourced Pro Global Limited is a trusted outsourcing partner supporting businesses in recruitment, finance, HR, payroll, and operations. As the offshore hub for leading Australian companies, we deliver high-quality, efficient solutions through a team driven by integrity, excellence, and innovation.<br><br>At OPG, you’ll be part of a collaborative, growth-focused community. We offer meaningful careers, global exposure, and a culture that values learning, professionalism, and long-term success. Your ideas matter, your growth is supported, and your impact is real.<br><br>Curious about life at OPG?<br><br>Follow us on <a href="https://www.facebook.com/OPGteam/">Facebook</a>, <a href="https://www.instagram.com/opgteam_">Instagram</a>, <a href="https://www.tiktok.com/@_opgteam?lang=en">TikTok</a> and <a href="https://linkedin.com/company/outsourced-pro-global/">Linkedin</a> for a peek into our culture, team moments, and what makes OPG a great place to work.
